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Software & Renewal Requests
Software Review Committee
In response to California Assembly Bill 1584 and California Education Code 49073.1 (b), which outlines requirements for contracts between schools and third-party vendors handling student data in California GUHSD has formed the Software Review Committee and Review process to address:
- assurance that schools retain control of student records while outlining how students can manage their own content.
- prohibiting vendors from using data for unauthorized purposes or targeted advertising and detailing procedures for accessing, correcting, and securing student information.
- data deletion after contract termination, with an exception for student-controlled content
- emphasizing joint efforts to comply with federal privacy laws like FERPA.
- requiring procedures for notifying affected parties in case of data breaches.
All software purchases, renewals, contracts and Memorandum of Understanding (MOU) must be reviewed and approved by the SRC.
(approved list portion) For a list of approved software for use at GUHSD, see here
(Software review/renewal request portion) to request a new or renewal software review
New Request Process
We have established a software approval process that requires the requester to complete this document. Our goal is to improve communication and streamline the implementation process.
Step 1:
Check the Approved Software List to determine if your product has already been purchased and approved, or if there is another approved product that can meet your needs.
Step 2:
Take a moment to review this document and respond to the questions to the best of your ability. The Software Review Committee (SRC) will evaluate the Terms of Service and Privacy Policy before providing feedback. As the editor of your document, you are welcome to share it with others on your campus.
Step 3:
Once you have completed the document, please send it to help@guhsd.net so that your request can be placed on the agenda for the next Software Review Committee meeting.
Step 4:
If you have any questions, contact the Help Desk or Joann Johnson for an in-person meeting, a Zoom call, or a phone conversation.
Renewal Request Process
Step 1:
Please take a moment to review this renewal document and respond to the questions to the best of your ability. The Software Review Committee (SRC) will evaluate the Terms of Service and Privacy Policy before providing feedback. As the editor of your document, you are welcome to share it with others on your campus.
Step 2:
Once you have completed the document, please send it to help@guhsd.net so that your request can be placed on the agenda for the next Software Review Committee meeting.
Step 3:
If you have any questions, contact the Help Desk or Joann Johnson for an in-person meeting, a Zoom call, or a phone conversation.
Grossmont Union High School District
If you require the use of telecommunication relay services, dial 7-1-1 to be connected to a specially trained communications assistant.
Grossmont Union High School District programs and activities shall be free from discrimination, harassment, intimidation, and bullying based on age, gender, sex, race, color, religion, ancestry, national origin, nationality, ethnic group identification, ethnicity, marital or parental status, physical or mental disability, gender identity, gender expression, sexual orientation or the perception of one or more of such characteristics. (GUHSD Board Policy 5145.3)
Additional Title IX non-discrimination information
4119.26 BP Employee/Student Interaction Policy
Additional non-discrimination and related policies
Additional Title IX non-discrimination information
4119.26 BP Employee/Student Interaction Policy
Additional non-discrimination and related policies
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