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Software & Renewal Requests
Software Review Committee
In response to California Assembly Bill 1584 and California Education Code 49073.1 (b), which outlines requirements for contracts between schools and third-party vendors handling student data in California GUHSD has formed the Software Review Committee and Review process to address:
- assurance that schools retain control of student records while outlining how students can manage their own content.
- prohibiting vendors from using data for unauthorized purposes or targeted advertising and detailing procedures for accessing, correcting, and securing student information.
- data deletion after contract termination, with an exception for student-controlled content
- emphasizing joint efforts to comply with federal privacy laws like FERPA.
- requiring procedures for notifying affected parties in case of data breaches.
All software purchases, renewals, contracts and Memorandum of Understanding (MOU) must be reviewed and approved by the SRC.
Start Here
Option 1:
If your software is listed on the Approved Vendor Contacts document and your contract expiration date is prior to the listed approved date, please submit a requisition and a quote to Purchasing. You do not need Software Review Committee approval to proceed. If approved to pay via P-Card, submit the proper paperwork.
Option 2:
If your software is listed on the Approved Vendor Contacts document but the contract expiration date is after the listed approved date, select a choice below.
- If your software is classified as low risk, complete this renewal form.
- If your software is classified as high risk, complete this renewal form.
Option 3:
If your software is not listed on the Approved Vendor Contacts document, please follow the instructions below to submit a new request or renewal. New Request Process
Step 1:
Please take a moment to review this New Software Request document and answer the questions to the best of your ability.
Step 2:
Once you have completed the Google document, please grant help@guhsd.net editing permissions, select the notify checkbox, and share. A help ticket will be created. The Software Review Committee (SRC) will evaluate the Terms of Use and Privacy Policy before providing feedback or approval.
Step 3:
If you have any questions, please contact the Help Desk or Joann Johnson to schedule an in-person meeting, Zoom call, or phone conversation.
Renewal Request Process
Step 1:
Please take a moment to review this Software Renewal Request document and answer the questions to the best of your ability.
Step 2:
Once you have completed the Google document, please grant help@guhsd.net editing permissions, select the notify checkbox, and share. A help ticket will be created. The Software Review Committee (SRC) will evaluate the Terms of Use and Privacy Policy before providing feedback or approval.
Step 3:
If you have any questions, please contact the Help Desk or Joann Johnson to schedule an in-person meeting, Zoom call, or phone conversation.
Grossmont Union High School District
If you require the use of telecommunication relay services, dial 7-1-1 to be connected to a specially trained communications assistant.
Grossmont Union High School District does not discriminate on the basis of race, color, national origin, sex, or disability or affiliation with the Boy Scouts of America and other designated youth groups or any other basis protected by law or regulation, in its educational program(s) or employment. The following employees have been designated to handle questions and complaints of alleged discrimination:
Additional Title IX non-discrimination information
4119.26 BP Employee/Student Interaction Policy
Additional non-discrimination and related policies
Complaint- Uniform Complaint/Other
Title IX Coordinator - Mary Nishikawa, Director I - Student Support Services, 1100 Murray Drive, El Cajon, CA 92020; (619) 644-8012; mnishikawa@guhsd.net
Title II/ADA Coordinator - Paul Dautremont, Assistant Superintendent; 1100 Murray Drive, El Cajon, CA 92020; (619) 644-8041; pdautremont@guhsd.net
Section 504 Coordinator - Lauren Basteyns, Director II / Principal, B.L./Academic Intervention, 1100 Murray Drive, El Cajon, CA 92020; (619) 593-2763; lbasteyns@guhsd.net
Additional Title IX non-discrimination information
4119.26 BP Employee/Student Interaction Policy
Additional non-discrimination and related policies
Complaint- Uniform Complaint/Other
Title IX Coordinator - Mary Nishikawa, Director I - Student Support Services, 1100 Murray Drive, El Cajon, CA 92020; (619) 644-8012; mnishikawa@guhsd.net
Title II/ADA Coordinator - Paul Dautremont, Assistant Superintendent; 1100 Murray Drive, El Cajon, CA 92020; (619) 644-8041; pdautremont@guhsd.net
Section 504 Coordinator - Lauren Basteyns, Director II / Principal, B.L./Academic Intervention, 1100 Murray Drive, El Cajon, CA 92020; (619) 593-2763; lbasteyns@guhsd.net
Copyright © 2018 Grossmont Union High School District and its licensors. All rights reserved.