Grossmont Union High School District
Travel/Conference
Request and Claim Process
  1. Complete Travel Request Form. (Click for Details)
  2. Submit request to administrator for approval.
  3. Forward approved request form to Fiscal Services with a copy of the registration form and if pre-paid by the district, submit original registration form with a copy of the Travel Request to Purchasing.
  4. The pink copy of the Travel Request form is returned to the attendee, if estimated expenses are to be paid by attendee.
  5. Make all your own conference/workshop registration, hotel and travel arrangements for the event, unless pre-paid by district purchase order. When making hotel reservations, remember to ask for the Transient Occupancy Tax waiver.
  6. Attend the event & keep receipts for submission with your Travel Claim form. (Click for Cost Reimbursement Guidelines) See also Reimbursement Rates
  7. If you have to cancel your trip, it is your responsibility to contact the conference/workshop to cancel. Please submit the pink copy of the Travel Request form with explanation of cancellation along with advance (if requested) to Fiscal Services.
  8. Sign and submit completed Travel Claim form to immediate supervisor for approval signature, then forward it to Fiscal Services for processing. (Travel Claim forms are obtained through your supervisor not Fiscal Services.)
  9. Final reimbursement is processed by Fiscal Services.